By Brian Lincoln, senior product line manager, DocuShare Business Unit, Xerox

…12 tips to achieve sustainability!

With the holiday season upon us, consider these 12 simple ways to save paper, energy, time and money, and start the New Year off with a reduced carbon footprint:

  1. Replace stand-alone printers with multifunction devices that do it all. MFPs boost productivity, free up precious office space and simplify everyday work tasks.
  2.  Use double-sided printing. It reduces paper consumption and can cut costs by half.
  3. Recycle the paper you use – and use recycled paper. Install recycling bins throughout the office to make recycling easier for employees.
  4. Implement an electronic content management (ECM) system and say goodbye to filing cabinets and paper cuts! ECM systems allow you to manage all of your paper-based processes digitally and keep your records secure.
  5. To save on paper, consider scanning documents and sending them via email, instead of faxing.
  6. When working on-the-go, print only what you need by using a mobile print solution.
  7. Use Energy Star labeled devices and be sure the Energy Star features are enabled.
  8. Rethink your ink. Switch to a solid ink multifunction device. Solid ink generates up to 90% less waste than comparable laser printers. And it’s less messy too!
  9. Return print/copy cartridges and supplies for recycling.  Many companies will provide you with a box and pre-paid postage label.
  10. Find opportunities to reduce your environmental impact by using Xerox’s online sustainability calculator.
  11. Consider holding a “green up your office contest” to encourage employees to recycle and keep sustainability top of mind. It’s amazing what a little competition can do to inspire people!
  12. Implement a managed print services strategy to assess and streamline your current office print infrastructure and remove devices that are using power, but are underutilized by staff.

Now tell us… how will you go green in 2013?


Brian has spent more than 14 years working in content management. When he’s not busy saving the environment, he’s cheering on his alma mater, California State University, Sacramento.